RoutineBridge
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Sebastián Galčík, Martin, Slovakia. Automation, AI agents and system integration for businesses in Slovakia, the Czech Republic and abroad, all done remotely.

Automation handles the routine. You keep the decisions.

I connect your email, stock system, accounting, banks and online shop so that data passes between them on its own and nobody has to retype it by hand. I use AI and agents where they genuinely help, and a person always checks the result.

Send me a message See real projects
  • Written scope and a fixed price up front
  • Email is enough, no phone call required
  • Everything done remotely
  • AI checked by a person
Morning run Monday 6:00 runningdone in 3 min 12 s
  1. Statements from 3 banks48 new transactions, duplicates skipped
  2. Payments matched to invoices45 by payment reference (variable symbol), 3 to review
  3. Orders from email7 orders, goods reserved in stock
  4. Invoices in accounting7 invoices ready to send
  5. Overnight backupchecked, all files in place

To review: 3 payments

+€1,240.00Kováč a syn, s. r. o.

No reference given; the payment note says “fa 1047”. Suggested match: invoice 20261047 for €1,240.00.

Illustration with fictional data. Importing statements from three Slovak banks really does run every day for a client.

What I can automate for you

Four typical tasks that take up hours every week in many businesses. Three of them come from projects that are already live.

Payments are matched to invoices automatically

Every morning the statements are downloaded straight from the bank, payments are matched to invoices by reference and amount, and all your unpaid invoices are in one place. Anything that cannot be matched with certainty waits for your decision.

  • No more downloading statements and retyping them into Excel
  • An overview of unpaid invoices every morning
  • Running it again does not create duplicates
Bank transactionsWednesday 14 Oct, three banks
CounterpartyRef.AmountStatus
Stavebniny Turiec s. r. o.20261041+€860.00INV 20261041
Ing. Marta Hudecová20261038+€129.90INV 20261038
Pekáreň U Lipy20261029+€2,315.40INV 20261029
Kováč a syn, s. r. o.missing+€1,240.00to review
Energy, monthly advance payment–−€318.00expense
Matched automatically45 of 48

Illustration; names and amounts are fictional.

An emailed order is in your stock system before you open it

A customer sends an order by email or as a PDF. The automation picks out the items, quantities and delivery date, reserves the goods in stock and prepares the invoice. It flags anything it is unsure about and waits for you.

  • Nobody retypes orders any more
  • Stock reservation and invoice in one go
  • The confirmation goes to the customer only after you approve it
Order 4127from email, today 7:42

From: Jana, purchasing

Order for next week

Hello, please find our order attached. Could you deliver it by Thursday? Thank you, Jana

order-4127.pdf

AI picked out the items, you check them

  • Cardboard box 600 × 400 mm120 pcsmatches
  • Packing tape 48 mm48 pcsmatches
  • Stretch film 23 µm17 pcs?unreadable
  • DeliveryThu 15 Octmatches
Stock: reservedInvoice: readyConfirmation: waiting for you

Illustration; the order is fictional.

Customers view and pay their invoices themselves

I built a customer portal that is running for a client: login with a PIN code sent by SMS or email, PDF invoices, contracts, service and complaint requests, and payment by TatraPay, CardPay or a PAY by square QR code. On the web and on mobile.

  • Invoices and contracts available at any time
  • Payment by card, TatraPay or QR code
  • Service and complaint requests in one place
Customer portalMy account
  • Invoice 2026-0412due 20 Oct€86.40unpaid
  • Invoice 2026-0368September€86.40paid
  • Service contractPDF, 2 pagesPDFdownload

Pay €86.40

TatraPay online banking CardPay payment card PAY by square QR code

Illustration, not the client's actual portal. The QR code is only a sample.

Tills, machines and meters in one database

Till data flows into a database on a schedule, energy meters on IoT relays log readings continuously, and cutting length and part counts are calculated from the CNC programs. Instead of five spreadsheets, you have one overview.

  • Till takings without collecting them by hand
  • Energy use by the hour
  • Production based on real data from the machines
Operations todaytills, meters, machines
Till takings€5,020
Energy use128 kWh
Parts produced342 pcs

Takings by hour, 7:00 to 18:00

Latest CNC programsCut lengthParts
P-1182 side panel18.4 m24 pcs
P-1190 bracket7.9 m120 pcs

Illustration; the figures are fictional.

Custom AI agents

An agent is a program with AI that works through several steps on its own: it reads an email or a document, looks things up in your systems, prepares the result and waits for your approval at the important steps. I build it specifically for your work, not as a general-purpose chatbot.

  1. 1
    It gets a taskA new email, an enquiry, an invoice or a scheduled check at 6:00.
  2. 2
    It uses the tools you allowIt looks in your email, a spreadsheet, the CRM, the stock system or the price list.
  3. 3
    It prepares the resultA draft reply, filled-in data, a summary or an alert.
  4. 4
    It waits for youAnything that sends or changes something goes ahead only after a person approves it.

Real example

One such agent runs for me every day: it reads the enquiries I receive from portals and prepares a draft quote. Nothing is sent until I approve it, and the AI cost of one draft is in the order of cents.

Enquiry agent workingwaiting for yousent

New enquiry by emailPekáreň U Lipy wants to connect its online shop to its stock system, by the end of November.

  1. Read the enquiryCompany, what they want, deadline and contact.
  2. Checked the CRMcrm.find("Pekáreň U Lipy")Customer since 2025, two paid invoices.
  3. Checked the price list and capacitypricelist.item("stock integration")calendar.free("11/2026")
  4. Drafted a reply
    Hello, thank you for your enquiry. I can connect your online shop to your stock system by the end of November. Here are the scope and the price…
  5. Waiting for your approval

Illustration; the company and the data are fictional.

What an agent can do in your business

  • Email assistantSorts your inbox and drafts replies to important emails for you to approve.
  • Document agentReads invoices, orders and contracts and enters the data into your systems.
  • Support from your own materialsAnswers customers from your guides and price lists, and passes difficult questions to a person.
  • Change watcherMonitors websites, tenders, prices or stock levels and lets you know when something changes.
  • Internal helperStaff ask it about procedures and figures from company data.

Agent under control

  • Sends and changes data only after approval
  • Sees only what you allow it to
  • Every step is logged
  • A limit on AI costs
  • Tested on your real examples before launch

How I can help

Three kinds of work. Each comes with a written scope and a fixed price before any work starts. My prices are mid-market and open to negotiation.

Automation and AI

The computer takes over repetitive work with documents, data and emails. I use AI where it genuinely helps, and a person checks what it produces.

  • Orders, invoices and documentsData from PDFs and emails without retyping it by hand.
  • Custom AI agentsAn agent works through several steps on its own and waits for you at the important ones. How it works
  • Sorting emails and enquiriesA draft reply is ready, and you are the one who sends it.
  • Custom internal toolsOverviews, checks and alerts for your business.
  • Watchdogs that run unattendedBackup checks and an email alert when something is missing.

System integration and online shops

Your systems pass data to each other on their own, so nobody retypes the same figures from one program into another.

  • ERP
  • Stock
  • Accounting
  • Tills
  • Banks
  • Shoptet and other platforms
  • XML feeds
  • API

Websites and booking systems

For guesthouses, holiday cottages, cafés, cake shops, restaurants and businesses. Guests choose a date and book directly with you, with no booking-platform commission.

See the website demos

What is already running live

I built these systems for businesses where they are in use today. I name the companies with their permission and can provide references on request.

Companies I have built live systems for

GayaHakomAluprintMountberryFamisMTEC

Banking and finance

Statements from three Slovak banks, every day, unattended

A PSD2 (open banking) connection with automatic OAuth access renewal, CAMT.053 statements processed into an SQL database, and daily runs that handle duplicates even if they are started again during the day.

  • 3 banks
  • live
  • runs daily, unattended

PSD2OAuthCAMT.053MSSQLPAY by square

Bank 1PSD2, OAuth Bank 2PSD2, OAuth Bank 3PSD2, OAuth CAMT.053 filesno duplicates SQL databasedaily 6:00 Invoicesmatching

Customer portal

A portal with online payments, live for a client

Login with a PIN code sent by SMS or email, PDF invoices, contracts, service and complaint requests, and payments by TatraPay and CardPay with PAY by square QR codes. Web and mobile versions.

  1. PIN by SMS
  2. PDF invoice
  3. TatraPay, CardPay, QR
  4. Paid
  • live
  • end-to-end payments

PHPMySQLJavaScriptTatraPayCardPay

Operations and production

Tills, production and IoT in one database

Till data pulled into MSSQL via an API on a schedule, continuous energy readings from IoT relays, and cutting length and part counts from CNC programs.

  1. Tills
  2. IoT relays
  3. CNC programs
  4. One database
  • 12+ systems delivered
  • manufacturing, trade, building management, agriculture

PythonpandasSQLAlchemyREST APIRaspberry Pi

Day-to-day operations

Small automations that keep a business running

Backup checks with an email alert when something is missing, rule-based clean-up of old backups, scheduled copies over FTP, and Raspberry Pi kiosks for RFID-card attendance and QR payments matched via the bank's API.

  1. Overnight backup check
  2. A file is missing
  3. Email alert
  • unattended
  • Windows and Raspberry Pi

PythonTask SchedulerFTPRaspberry Pi

Content and publishing

Short videos from script to publication

The pipeline writes the script, records the voice-over, records the browser screen, times the subtitles to the audio, edits the video and publishes it on three platforms.

  1. Script
  2. Voice
  3. Recording
  4. Subtitles
  5. Editing
  6. 3 platforms
  • 3 platforms
  • from script to publication

AI APIPlaywrightFFmpeg

You will find more details on each project on my personal website, including the technologies I work with.

Project details at sebastiangalcik.com

How many hours a year does one routine eat up?

Enter your own numbers. The calculator promises nothing; it simply shows how much time the task costs you today.

15 min
20 times
1 person

Based on your numbers, that is

230hours a year

That is about 29 working days of 8 hours.

I assume 46 working weeks a year. I can only tell you how much of it can be automated once you describe the routine to me.

Describe this routine

From first email to launch

No compulsory meetings and no paid initial analysis. You know what you will get and what it will cost before I start.

  1. 1

    You email me

    A few sentences about what you do by hand today and which programs you use. An email is enough.

  2. 2

    I send the scope and price

    In writing, before any work starts. The price is fixed, mid-market and open to negotiation.

  3. 3

    I build, you see previews

    I show you how it is coming along as I go, and you can comment on it.

  4. 4

    I launch and hand over

    Hosting, maintenance and any fees are agreed explicitly and in advance.

I also build classic websites

Not everything is automation. I build standard websites for cafés, guesthouses, restaurants and businesses, with a menu, opening hours, a gallery, bookings and orders. Bookings come straight to you, with no platform commission.

  • Fast on mobile
  • Ready for Google
  • Menu and opening hours
  • Bookings and orders
  • Gallery and events
routinebridge.com/ukazky/kaviaren
Home screen of the Kaviareň Kremeň demo website
Demo website of a café with table booking, on mobile

Kaviareň Kremeň

Martin fictional business

  • Tabbed menu and coffee of the month
  • Open or closed status based on opening hours
  • Table booking
Open the demo
routinebridge.com/ukazky/penzion
Home screen of the Penzión Pod Haldou demo website
Demo website of a guesthouse with online booking, on mobile

Penzión Pod Haldou

Banská Štiavnica fictional business

  • Booking calendar with pricing rules
  • Simulated payment with no platform commission
  • Booking overview for the owner
Open the demo
routinebridge.com/ukazky/cukraren
Home screen of the Cukráreň Malina demo website
Demo website of a cake shop with cake ordering, on mobile

Cukráreň Malina

Banská Bystrica fictional business

  • Cake configurator with a live price
  • What is in the display case today
  • Cake orders in advance
Open the demo
routinebridge.com/ukazky/brunch
Home screen of the Mäta brunch a káva demo website
Demo website of a brunch bistro with pickup ordering, on mobile

Mäta brunch & káva

Žilina fictional business

  • Dish filters, for example vegan
  • Orders for collection
  • This week's menu
Open the demo

You can try out all four demos. The businesses are fictional, nothing is sent anywhere, and the demo sites are in Slovak.

All demos on one page

Frequently asked questions

Question not answered here? Write to me and I will reply by email.

How much will it cost?

After your first email, I send you a written scope and a fixed price. My prices are mid-market and open to negotiation. You pay for what is in the scope, and nothing extra without your agreement.

Do we need to speak on the phone or meet?

No. Email is enough for everything, from the brief to the handover. If you would rather talk, we can arrange a call.

Do you work with clients outside Slovakia?

Yes. I work remotely for businesses in Slovakia, the Czech Republic and abroad. I communicate in Slovak and English, and I invoice as a registered sole trader in Slovakia, within the EU.

Will we have to change the software we use?

No. I build the automation around what you already have, connecting your stock system, accounting or online shop through an API, exports or email.

What about AI and our data?

I only use AI where it genuinely helps, for example when reading orders or sorting emails. A person always checks what it produces. We agree in advance where the data will be stored and who has access to it.

How is an AI agent different from a chatbot?

A chatbot only talks. An agent has access to the tools you allow it, such as your email, a spreadsheet or your own system. It works through several steps on its own, and at any step that changes or sends something, it waits for a person to approve it.

Who looks after it once it is live?

Hosting, maintenance and any third-party fees are agreed explicitly and in advance, before any work begins.

Tell me what takes up most of your time today.

A few sentences are enough. I will reply with follow-up questions or go straight to a proposed scope and price.

I will use your details only to reply to your message. More in the privacy notice.

Prefer email? [email protected]